TL;DR – Key Takeaways

Property management software makes renting out your property much easier. It helps handle everything from screening tenants and storing documents digitally to collecting rent and keeping track of maintenance requests, all in one place.

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The best part? Automated reminders mean you're not chasing late rent manually. Real-time updates keep you in the loop wherever you are. Built-in market insights help you make smarter decisions about pricing and property improvements.

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What Is Property Management Software?

When you manage a property, you need to collect the rent, maintain communication with tenants, take care of documentation and rent out the property mainly. When property owners use property management apps and software, these tasks are automated. 

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For instance, lease management and documentation are ready-made. Moreover, tenant screening and onboarding are automated, especially with the tenant screening tool by Keyper. Automation levels vary by platform, and certain verification steps may still require manual review or approval based on the platform’s internal criteria. Lease templates and documentation tools help streamline the process, but final lease terms still require review and approval by both parties.

Why Property Management App and Software Matter?

If you are still doing property management manually via WhatsApp, emails or spreadsheets, you may lose records, miss payments or lack maintenance follow-ups. Moreover, improper communication can lead to disputes with tenants. 

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On the other hand, if you use a property management app or software, it can replace fragmented processes with organised data and workflow. 

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For instance, if you rent out a property, a property management app like Keyper (iOS | Android), you can screen tenants, sign proper documentation and contracts, manage multiple properties in a single app and collect upfront rent and security deposit as well. Here’s how it helps:

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Tenant Screening

One of the most important parts of renting out a property is screening a tenant. Some property management softwares and apps help you communicate with the tenant. Check their previous tenancy record and verify their employment and salaries. Access to previous tenancy history and salary verification depends on whether the software is integrated with authorised databases or uses documents provided by the tenant, and may require manual approval.

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This allows you to choose the right tenant for your property because a bad tenant can cost you more in repairs and maintenance. That’s why tenant screening software is of utmost importance when renting out your property. 

Note: Access to official tenancy history records depends on integrations permitted by local systems and may not be available on all platforms.

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Tenant Management

If you want to efficiently rent out your property, tenant management becomes essential. From lease documentation to handling maintenance and resolving disputes to renewing contracts, a property management app plays a vital role. Not only does it help you automate renting out, but it also builds a good relationship with your tenants.

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Rent Collection

There are multiple rent payment methods in Dubai. While you can collect rent through single or multiple cheques, monthly rental payments are becoming increasingly popular in Dubai due to digital rent solutions. With Keyper, tenants are choosing Rent Now, Pay Later services. 

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That said, as a property owner, you can receive upfront rent and collection becomes much easier. RNPL availability is subject to tenant eligibility and approval based on Keyper’s internal underwriting criteria.

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Maintenance Management

It is important to maintain your property. In the tenancy contract, it is always decided who will be responsible for maintenance. For instance, if you are responsible for a certain maintenance, tenants can request maintenance in the property management app. In this way, you will be able to keep track of requests and manage maintenance and repairs.

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Agreements and Documents Management

In lease management, another essential thing is agreement and documentation. Some of the top property management softwares help owners with lease management and collect documents in one place. 

Whether it is drafting lease agreements or renewing them, the real estate management software helps with all.

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Market Insights

With a growing real estate market in Dubai, you must keep track of all the market insights. This is where the Keyper app helps you learn about top neighbourhoods, pricing, best areas for highest rental incomes in Dubai or new rules and regulations. Staying updated as a property owner becomes a key to effective management of your portfolio.

FAQs

1. What Is the Most Used Property Management Software?

Among the top property management software and apps, Keyper is increasingly popular for residential buildings. It offers simple onboarding, automated rent management, and real-time portfolio tracking.

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Globally, some of the most widely used property management platforms are Buildium, AppFolio, Yardi and Rent Manager.

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2. What Software Do Landlords Use?

Landlords use software that helps them manage tenants, rent payments, leases, inspections, accounting, and maintenance from a single dashboard.

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Some of the popular software include Keyper, Yardi Voyager, Property Finder Manager and Buildum.

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3. What Is the Best Free Property Management Software?

Keyper is the best free property management app. You only pay for the property management services, not the app.

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If you are a property owner, an app like Keyper can help you manage a single or multiple properties in one place. Moreover, you can collect rent, manage documents and track maintenance. The best thing is that you can also get market insights helping you make informed decisions.

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